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To ensure the success of your respective Office 365 migration project, you should be sure you reach the following objectives:

No details are lost throughout the transition process;

No system downtime – your company still should operate; and

It’s done quickly and cost-effectively.

Put simply, an Office 365 migration that is certainly stress-free! These objectives may be accomplished by using these 7 steps:

1. Review your current email system

Should you be like most people, the primary reason for migrating to Office 365 is really because you wish to move your email towards the cloud. Accordingly, it is advisable to start with collating the technical details on your present email server and run an audit claim that identifies each of the active users and groups plus the height and width of their email boxes.

2. Review of your current Microsoft licensing status

Office 365 has variety of technical prerequisites that you need to be aware of when you migrate. Normally the one that catches people out is always that Windows XP and Office 2003 are certainly not supported. Along with making sure your main system and browser works with Office 365, you’ll want to scrutinize the versions and licenses in the Microsoft ‘office’ software you already have. Similar to most organisations, maybe you are utilizing a combination of ‘microsoft office’ versions, which can be okay – however it is crucial that you understand what you’ve got currently so that you can make the right decision where blend of Office 365 plans might be best suited to your organization.

3. Take a look at current data storage locations and size

Office 365 offers two main locations for the storing of one’s data – Microsoft OneDrive and SharePoint. In order to make a knowledgeable decision on what advisable to store crucial computer data as soon as you migrate to Office 365, you need to review and record the locations and size your data.

4. Select the most effective combination of Office 365 plans

You’re now in the point where you have information on your email system, there is a detailed directory of your current Microsoft licensing so you recognize how much data you have to migrate. Congratulations – you’re now on the point where one can look at the different Office 365 business and enterprise plans and select which of them are ideal for your small business. Observe that Microsoft are now allowing Office 365 promises to be mixed and matched which can be very good news for those businesses big and small. It indicates you are able to improve your existing purchase of recent versions of Microsoft ‘office’ along with appeal to the several requirements your workers may have, depending on their roles.

5. Technical preparation to your Office 365 migration

It is time for you to get all of your ducks uninterruptedly and that means collating all the technical details you will require to conduct an effortless migration. As an example, the worst thing you want to do is start your Office 365 migration and after that find out you do not possess the right username and password to improve your domain name record. An important part of this is to update all software applications to the minimum specification plus consider regardless of whether you wish to change the design of your email groups and the way you structure crucial computer data.

6. Perform your Office 365 migration

The large day is here and it’s really time for it to start work 365 migration. Here is the critical step, but the lead-up work all done, you should feel confident that the method will go smoothly. Often the email system files is migrated over a weekend to attenuate the impact online performance and to decrease the influence on normal business operations.

7. Perform post-migration cleanup

With the actual migration complete, it is possible to numerous clean-up tasks to complete before the project can be deemed a hit. The quantity and kinds of tasks will differ per migration but a common example could be the decommissioning of the existing Exchange software from your server. This not merely reclaims disk space, however it will also increase the performance of your server and make sure that your server runs reliably going forward.

Is a DIY Office 365 Migration advisable?

As you can tell these seven steps collectively require considerable understanding of your existing systems and also a good idea of any office 365 platform. There are numerous of third-party software programs you can use to help in this process – the tricky part would be to know those that are of value. Moreover you’ll want to consider whether it be worth using internal staff to learn and perform one-off multi-step project.

It could be how the easy assure your small business of your successful Office 365 migration is to use the expertise of a Microsoft Partner which has Office 365 certifications and real-world experience with performing Office 365 migrations.

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